Sponsorship Terms & Conditions

APPLICATION FOR SPONSORSHIP – METHOD OF ALLOCATION

Sponsorship details and the application form is posted, first-class, and emailed, to companies on the Organisers’ mailing list on given dates (which are advised at least two weeks in advance). Sponsorship packages are then allocated as soon as the application forms are received by the Organiser, on a first-come, first-served basis. As soon as sponsorship is allocated, full payment of the cost (including VAT) will be requested by invoice. Payment will be due 30 days from date of invoice. If payment is not received by the due date, the Organiser reserves the right to release the sponsorship package back for general sale. The submission of a Sponsorship Application Form provided, together with the allocation by the Organiser, shall be deemed to be a contract in acceptance of and in accordance with these Terms and Conditions. The Organiser reserves the right to refuse any application.

PAYMENT FOR SPONSORSHIP

The Sponsor shall pay the total cost of the Sponsorship allocated, plus VAT (at the prevailing rate), in order to confirm allocation of the sponsorship. This payment is due 30 days from date of invoice, which will be sent upon allocation of the Sponsorship. Payment methods are by cheque (drawn on any United Kingdom bank in pounds sterling made payable to “The British Association of Urological Surgeons Limited”), direct bank transfer or credit/debit card. Payments must be forwarded to The British Association of Urological Surgeons Limited, 35-43 Lincoln’s Inn Fields, London, WC2A 3PE, UK. Where payment is made by bank transfer, a copy of the Remittance Advice must be forwarded to the Organiser.

CANCELLATION OF SPONSORSHIP PACKAGES

If, after allocation of sponsorship packages, the Sponsor wishes to cancel, the Organiser will endeavour to re-sell the sponsorship package. If they are unable to do so, the Sponsor shall remain liable to pay the full charge for the package allocated. If cancellation is required of packages involving the provision of delegate bags and/or lanyards, the sponsor/s will be liable to cover the cost of replacement items, as sourced by the BAUS office, if no alternative sponsor can be found. Requests to cancel must be confirmed in writing and sponsorship cannot be released for resale until such requests are received by the Organiser and are acknowledged.

GENERAL

If any provision of these Terms and Conditions is held by any competent authority to be invalid or unenforceable in whole or in part, the validity of the other provisions of these Terms and Conditions and the remainder of the provision in question shall not be affected.

BAUS notes the Association of British Pharmaceutical Industry Code of Practice for the Pharmaceutical Industry and the Bribery Act. It is the responsibility of individual companies to ensure they comply with relevant regulatory or other industry codes of practice when offering sponsorship.